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Todoist Review

★ 4.8

Popular task manager and to-do list app.

Reviewed May 2026

Rating ★ 4.8 / 5
Pricing Freemium
Starting Price Free / $4/mo
Category Productivity & Knowledge Management
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Overview

Todoist is a task management app used by individuals and teams to capture, organize, and prioritize tasks across projects. Natural language input converts plain text like 'every Tuesday at 9am' into scheduled recurring tasks. Free plan covers 5 active projects; Pro ($4/mo) adds unlimited projects, task reminders, and productivity trend analytics.

Pros & Cons

Pros
  • Natural language date parsing creates scheduled tasks from plain text without date pickers
  • Karma system gamifies task completion with productivity trends and streak tracking
  • Quick Capture via keyboard shortcut, mobile widget, or email forwarding captures tasks in seconds
  • Available natively on iOS, Android, Mac, Windows, and Chrome extension for full-platform coverage
  • 500+ integration templates via Zapier, plus native Slack and Google Calendar connectors
Cons
  • Project hierarchy limited to 5 levels — complex work breakdown structures require workarounds
  • Collaboration features require Pro plan at $4/mo per user for shared projects
  • No native time tracking or workload management for team capacity planning

Best For

Individuals practicing GTD with natural language task capture
Freelancers managing multiple client projects with simple structure
Teams wanting basic shared task lists without PM tool complexity
Students and productivity enthusiasts tracking goals with gamification

Final Verdict

Todoist is the best personal task manager for individuals who want natural language input, cross-platform availability, and a simple productivity system. It excels at personal GTD workflows. Teams needing shared project management with multiple views, dependencies, or time tracking should use Asana, ClickUp, or Monday.com.

★ 4.8 / 5
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Best Alternatives to Todoist

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Notion ★ 4.9

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Free / Free / $10/user/mo
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ClickUp ★ 4.7

Highly customizable project management and productivity platform.

Free / $7/user/mo
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Monday.com ★ 4.6

Work OS that powers teams to run projects and workflows.

$9/seat/mo
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Asana ★ 4.5

Work management platform to organize, track, and manage work.

Free / Free / $10.99/user/mo
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Frequently Asked Questions

What is Todoist?
Todoist is a task management app used by individuals and teams to capture, organize, and prioritize tasks across projects. Natural language input converts plain text like 'every Tuesday at 9am' into scheduled recurring tasks. Free plan covers 5 active projects; Pro ($4/mo) adds unlimited projects, task reminders, and productivity trend analytics.
Is Todoist free?
Todoist offers a free plan, with paid plans starting at Free / $4/mo.
Who is Todoist best for?
Todoist is best for: Individuals practicing GTD with natural language task capture, Freelancers managing multiple client projects with simple structure, Teams wanting basic shared task lists without PM tool complexity, Students and productivity enthusiasts tracking goals with gamification.
What are the best alternatives to Todoist?
Top alternatives to Todoist include Notion, ClickUp and Monday.com.