Best Todoist Alternatives
6 alternatives compared — ranked by rating & value
Todoist is a task management app used by individuals and teams to capture, organize, and prioritize tasks across projects. Natural language input converts plain text like 'every Tuesday at 9am' into scheduled recurring tasks. Free plan covers 5 active projects; Pro ($4/mo) adds unlimited projects, task reminders, and productivity trend analytics.
Quick Comparison
All 6 Todoist alternatives at a glance
| Tool | Pricing | Rating | Best For |
|---|---|---|---|
| Notion | Freemium · Free / $10/user/mo | ★ 4.9 | Note takers |
| ClickUp | Freemium · $7/user/mo | ★ 4.7 | Software development teams tracking sprints, bugs, and feature requests in one workspace |
| Airtable | Freemium · Free / $20/user/mo | ★ 4.7 | Teams managing content pipelines and editorial calendars |
 Monday.com | Paid · $9/seat/mo | ★ 4.6 | Non-technical teams managing marketing and HR projects |
| Asana | Freemium · Free / $10.99/user/mo | ★ 4.5 | Cross-functional teams managing product launches and campaigns |
| Trello | Freemium · Free / $5/user/mo | ★ 4.5 | Small teams needing simple visual task tracking |
Top Todoist Alternatives Reviewed
Sorted by editorial rating
Best for: Note takers, Wiki creators — Block-based editor unifies notes, databases, kanban boards, calendars, and wikis in one workspace — no separate apps needed
Best for: Software development teams tracking sprints, bugs, and feature requests in one workspace, Marketing agencies managing client deliverables with client-facing project views — Exceptionally configurable — tasks support custom statuses, custom fields, dependencies, watchers, and multiple assignees across six different views
Best for: Teams managing content pipelines and editorial calendars, Project managers tracking work with multiple view types — Multiple views — Grid, Gallery, Kanban, Calendar, Gantt — without duplicating data
Best for: Non-technical teams managing marketing and HR projects, Agencies tracking client deliverables across boards — Visual board layout reduces onboarding friction — teams reach productive workflows in hours
Best for: Cross-functional teams managing product launches and campaigns, Marketing teams building editorial calendars with timeline views — Timeline view with task dependencies clearly visualizes complex project schedules
Best for: Small teams needing simple visual task tracking, Individuals managing personal projects and GTD workflows — Lowest onboarding friction of any PM tool — teams reach productive workflows in minutes
Why people look for Todoist alternatives
While Todoist is rated ★ 4.8/5, users commonly switch because of:
- Project hierarchy limited to 5 levels — complex work breakdown structures require workarounds
- Collaboration features require Pro plan at $4/mo per user for shared projects
- No native time tracking or workload management for team capacity planning
Todoist still excels for: Individuals practicing GTD with natural language task capture and Freelancers managing multiple client projects with simple structure. If that describes you, it may not need replacing.
Best Todoist alternative overall
Notion is the best all-in-one workspace for teams that want to consolidate notes, projects, and documentation in one place. Its flexibility is both its strength and its weakness — it can become anything, which means it requires setup and maintenance. Teams willing to invest in structuring their w...
Best for: Note takers, Wiki creators, Project managers
Frequently Asked Questions
What is the best Todoist alternative?
The highest-rated Todoist alternative is Notion (★ 4.9/5). All-in-one workspace for notes, wikis, and project management. Notion is the best all-in-one workspace for teams that want to consolidate notes, projects, and documentation in one place.
Is there a free Todoist alternative?
Yes — Notion offers a freemium plan, making it ideal for note takers. See the full review for plan details.
Why do people look for Todoist alternatives?
Users typically switch from Todoist because: project hierarchy limited to 5 levels — complex work breakdown structures require workarounds; collaboration features require pro plan at $4/mo per user for shared projects.
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