Notion — Notion is an all-in-one workspace for notes, wikis, and project management. It works best for Note takers and Wiki creators.
Todoist — Todoist is a popular task manager and to-do list app. It works best for Individuals practicing GTD with natural language task capture and Freelancers managing multiple client projects with simple structure.
This comparison covers pricing, key strengths and limitations, and what each tool does best to help you choose the right fit for your workflow.
Quick Comparison
Feature
Notion
Todoist
Rating
4.9 / 5
4.8 / 5
Pricing Model
Freemium
Freemium
Starting Price
Free / $10/user/mo
Free / $4/mo
Category
Productivity & Knowledge Management
Productivity & Knowledge Management
Free Plan
✓ Yes
✓ Yes
Pros & Cons
Notion
Pros
Block-based editor unifies notes, databases, kanban boards, calendars, and wikis in one workspace — no separate apps needed
Database relations and rollups enable project management complexity (linked tasks, rollup formulas) without dedicated PM software
Template gallery covers hundreds of use cases from personal OKRs to product roadmaps, editorial calendars, and CRMs
Free plan supports unlimited pages and blocks for individual users — genuinely usable at no cost
Cons
Performance degrades noticeably with large databases or high volumes of linked content across many relations
Learning curve is steep for users expecting traditional folder-file structure — blocks and databases require a mental model shift
Offline access is limited — most functionality requires an active internet connection, making it unreliable in low-connectivity situations
Todoist
Pros
Natural language date parsing creates scheduled tasks from plain text without date pickers
Karma system gamifies task completion with productivity trends and streak tracking
Quick Capture via keyboard shortcut, mobile widget, or email forwarding captures tasks in seconds
Available natively on iOS, Android, Mac, Windows, and Chrome extension for full-platform coverage
Cons
Project hierarchy limited to 5 levels — complex work breakdown structures require workarounds
Collaboration features require Pro plan at $4/mo per user for shared projects
No native time tracking or workload management for team capacity planning
Individuals practicing GTD with natural language task capture
Freelancers managing multiple client projects with simple structure
Teams wanting basic shared task lists without PM tool complexity
Students and productivity enthusiasts tracking goals with gamification
Frequently Asked Questions
Is Notion better than Todoist?+
Notion scores 4.9/5 vs Todoist's 4.8/5 in our editorial ratings, making it the higher-rated option overall. Notion is especially strong for Note takers.
Which is cheaper, Notion or Todoist?+
Both tools offer free access. Notion is freemium. Paid plans start from Free / $10/user/mo. Todoist is freemium. Paid plans start from Free / $4/mo.
What is the main difference between Notion and Todoist?+
Notion is an all-in-one workspace for notes, wikis, and project management. Todoist is a popular task manager and to-do list app. The key distinction is focus: Notion is best suited for Note takers, while Todoist works better for Individuals practicing GTD with natural language task capture.
Verdict
Recommended choice
Notion
Based on our editorial ratings, Notion scores higher (4.9/5 vs 4.8/5). Notion is particularly well-suited for Note takers. That said, Todoist remains a strong choice if individuals practicing gtd with natural language task capture is your priority.