ClickUp — ClickUp is a highly customizable project management and productivity platform. It works best for Software development teams tracking sprints, bugs, and feature requests in one workspace and Marketing agencies managing client deliverables with client-facing project views.
Todoist — Todoist is a popular task manager and to-do list app. It works best for Individuals practicing GTD with natural language task capture and Freelancers managing multiple client projects with simple structure.
This comparison covers pricing, key strengths and limitations, and what each tool does best to help you choose the right fit for your workflow.
Quick Comparison
Feature
ClickUp
Todoist
Rating
4.7 / 5
4.8 / 5
Pricing Model
Freemium
Freemium
Starting Price
$7/user/mo
Free / $4/mo
Category
Productivity & Knowledge Management
Productivity & Knowledge Management
Free Plan
✓ Yes
✓ Yes
Pros & Cons
ClickUp
Pros
Exceptionally configurable — tasks support custom statuses, custom fields, dependencies, watchers, and multiple assignees across six different views
Time tracking, workload management, and resource planning are built natively — no separate time-tracking tool required for most teams
ClickUp AI generates task summaries, draft responses, subtask breakdowns, and document content from task context without leaving the workspace
Free plan includes unlimited tasks, unlimited members, and 100MB storage — among the most generous free tiers in project management
Cons
Interface complexity is a real barrier — the volume of features and configuration options creates a steep setup burden before teams can work productively
Mobile app performance lags behind the desktop experience — common reports include slow loading times and missing feature parity on iOS and Android
Notification defaults are aggressive — requires intentional configuration to avoid overwhelming team members with alerts across every update
Todoist
Pros
Natural language date parsing creates scheduled tasks from plain text without date pickers
Karma system gamifies task completion with productivity trends and streak tracking
Quick Capture via keyboard shortcut, mobile widget, or email forwarding captures tasks in seconds
Available natively on iOS, Android, Mac, Windows, and Chrome extension for full-platform coverage
Cons
Project hierarchy limited to 5 levels — complex work breakdown structures require workarounds
Collaboration features require Pro plan at $4/mo per user for shared projects
No native time tracking or workload management for team capacity planning
Who Is It For?
ClickUp is best for
Software development teams tracking sprints, bugs, and feature requests in one workspace
Marketing agencies managing client deliverables with client-facing project views
Operations teams replacing spreadsheets with structured task and project management
Product managers needing goal tracking, roadmapping, and execution in one tool
Software development teams tracking sprints, bugs, and feature requests in one workspace
Marketing agencies managing client deliverables with client-facing project views
Operations teams replacing spreadsheets with structured task and project management
Product managers needing goal tracking, roadmapping, and execution in one tool
Choose Todoist if…
Individuals practicing GTD with natural language task capture
Freelancers managing multiple client projects with simple structure
Teams wanting basic shared task lists without PM tool complexity
Students and productivity enthusiasts tracking goals with gamification
Frequently Asked Questions
Is ClickUp better than Todoist?+
Todoist scores 4.8/5 vs ClickUp's 4.7/5 in our editorial ratings, making it the higher-rated option overall. Todoist is especially strong for Individuals practicing GTD with natural language task capture.
Which is cheaper, ClickUp or Todoist?+
Both tools offer free access. ClickUp is freemium. Paid plans start from $7/user/mo. Todoist is freemium. Paid plans start from Free / $4/mo.
What is the main difference between ClickUp and Todoist?+
ClickUp is a highly customizable project management and productivity platform. Todoist is a popular task manager and to-do list app. The key distinction is focus: ClickUp is best suited for Software development teams tracking sprints, bugs, and feature requests in one workspace, while Todoist works better for Individuals practicing GTD with natural language task capture.
Verdict
Recommended choice
Todoist
Based on our editorial ratings, Todoist scores higher (4.8/5 vs 4.7/5). Todoist is particularly well-suited for Individuals practicing GTD with natural language task capture. That said, ClickUp remains a strong choice if software development teams tracking sprints, bugs, and feature requests in one workspace is your priority.